Complying
with different state, federal and international regulations governing the
interactions with the consumers is must for every law firm whether small or
big. However, many smaller law firms may face it as a challenge particularly if
they are yet on the manual systems. This challenging task is made easier by the
right legal practice management software. The right software can help you stay
in compliance irrespective of whether you are a small or a big law firm. Here
we will take a look at how the technology can be used to stay in compliance
with the national and international rules.
Saying
Yes to Automation
Even
today many law firms still rely on the manual systems either completely or
partially. Maybe they have some software or some files stored on the cloud but
majorly they rely on their age-old trusted manual system, which can be risky
for the compliance. The manual systems are susceptible to errors and data
breaches. While managing the emails and client trust account funds having
manual systems can be even more dangerous. If the client’s confidential
information is hacked, your reputation is at stake, so it is better to shift to
automation.
Managing
the Trust Accounts
The
trust account management is not an easy job to do and because of this not so
easy nature of the task, many law firms are not able to remain in compliance in
this area. The typical mistakes they make are:
·
Combining
the trust account funds with the funds used for the law firm’s process.
·
No
track of the individual client account balances.
·
Using
the money from the trust accounts due to the mixing of the two funds.
The
lawyers can lose their practice if they fail to manage the trust accounts
properly and thus remaining with compliance is essential. Fortunately to reach
the compliance standards you don’t need huge infrastructure investments. The
affordable law software
can help you to easily manage the trust funds and stay in compliance, the
MyCases case management software is one of the best examples.
Also,
when using the manual systems, the billing and trust accounting systems are not
integrated, leading to miscommunication and errors. But not to worry this is
also taken care of by mycase legal software.
Website
Compliance
This
is also essential if you are working with the EU nations. The EU General Data
Protection Regulation (GDPR) has stern rules around the consumer data and if
your website fails to comply with it, the website will be unavailable for the
EU citizens. This is the reason many law software vendors are creating websites
compliant with GDPR.
Data
Protection
An
important issue is data protection but unfortunately, many law firms are
struggling with it. The advance in technology has created many loopholes in the
data protection strategy of law firms. Some of the most common ones:
·
Not
maintain the record of associate activities.
·
No
automatic backups of data.
·
No
encrypted data.
When
the law firm is unable to protect the client’s data is soon out of the market.
People will never trust it again. Thus to save the client data and the firm’s
reputation every law firm should use the legal practice management software.
Also, a successful law firm needs to check on their associate which is not
possible with the manual system. The legal software will certainly be helpful.
Stay
Ahead of the Data Laws
As
the data leaks and hacking are increasing at an alarming rate, the companies
using the consumer data will be under strict scrutiny around the world. There
could be new laws may be national or international to curb the data leak and
your law firm should comply with them. You might be wondering how it is
possible. Relax. It is possible your law firm uses technology and not the
manual system. Invest in good legal practice management software and stay in compliance with the
rules now and in future.
To
comply with the national and international rules is compulsory for all the law
firms. And today, even the small law firms can achieve it due to the affordable
technology. For availing this software
please visit us at MyCase.com.
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