Complying with different state, federal and international regulations governing the interactions with the consumers is must for every law firm whether small or big. However, many smaller law firms may face it as a challenge particularly if they are yet on the manual systems. This challenging task is made easier by the right legal practice management software. The right software can help you stay in compliance irrespective of whether you are a small or a big law firm. Here we will take a look at how the technology can be used to stay in compliance with the national and international rules.

Saying Yes to Automation

Even today many law firms still rely on the manual systems either completely or partially. Maybe they have some software or some files stored on the cloud but majorly they rely on their age-old trusted manual system, which can be risky for the compliance. The manual systems are susceptible to errors and data breaches. While managing the emails and client trust account funds having manual systems can be even more dangerous. If the client’s confidential information is hacked, your reputation is at stake, so it is better to shift to automation.

Managing the Trust Accounts

The trust account management is not an easy job to do and because of this not so easy nature of the task, many law firms are not able to remain in compliance in this area. The typical mistakes they make are:

·         Combining the trust account funds with the funds used for the law firm’s process.

·         No track of the individual client account balances.

·         Using the money from the trust accounts due to the mixing of the two funds.

The lawyers can lose their practice if they fail to manage the trust accounts properly and thus remaining with compliance is essential. Fortunately to reach the compliance standards you don’t need huge infrastructure investments. The affordable law software can help you to easily manage the trust funds and stay in compliance, the MyCases case management software is one of the best examples.

Also, when using the manual systems, the billing and trust accounting systems are not integrated, leading to miscommunication and errors. But not to worry this is also taken care of by mycase legal software.   

Website Compliance

This is also essential if you are working with the EU nations. The EU General Data Protection Regulation (GDPR) has stern rules around the consumer data and if your website fails to comply with it, the website will be unavailable for the EU citizens. This is the reason many law software vendors are creating websites compliant with GDPR.

Data Protection

An important issue is data protection but unfortunately, many law firms are struggling with it. The advance in technology has created many loopholes in the data protection strategy of law firms. Some of the most common ones:

·         Not maintain the record of associate activities.

·         No automatic backups of data.

·         No encrypted data. 

When the law firm is unable to protect the client’s data is soon out of the market. People will never trust it again. Thus to save the client data and the firm’s reputation every law firm should use the legal practice management software. Also, a successful law firm needs to check on their associate which is not possible with the manual system. The legal software will certainly be helpful.

Stay Ahead of the Data Laws

As the data leaks and hacking are increasing at an alarming rate, the companies using the consumer data will be under strict scrutiny around the world. There could be new laws may be national or international to curb the data leak and your law firm should comply with them. You might be wondering how it is possible. Relax. It is possible your law firm uses technology and not the manual system. Invest in good legal practice management software and stay in compliance with the rules now and in future.

To comply with the national and international rules is compulsory for all the law firms. And today, even the small law firms can achieve it due to the affordable technology.  For availing this software please visit us at MyCase.com.

Source - https://mycases.online/fed-up-with-compliance-law-software-makes-it-easier/

Practicing law in the 21^st century, want to stay ahead in the competition, it’s imperative to take the help of technology. To assist you, we have outlined the essential technologies lawyers need to increase their efficiency and productivity.

1. Productivity Software - You probably have some version of productivity software whether it is Microsoft Office suite or Google apps for work. If you don’t, you can have your own compilation of your favorite applications for email, presentation, creation of a database, spreadsheet, and document drafting, storing, and sharing. Get them all one by one and service access across your devices.

2. PDF Conversion Software - As the name suggests, this software help converts all the documents to the PDF files. Once you scan a paper document they are editable, you can remove the metadata, add encryption and even build form files. To transfer your document to the courts and others, it is better to convert them into PDF files. Having software for the same is convenient and time-saving.

3. Document Automation/Document Assembly Software - This software streamlines document creation by taking your most-used forms and allowing you to customize them for an individual client. It has different levels of integration with your software programs. You are able to merge client information and incorporate clauses. If you can have document automation /document assemble software integrated into your document law practice management software you have a great deal.

4. Time and Billing /Accounting Software - Time-tracking and billing/accounting software is a critical and important tool for your company. All the billing hours, taxes, reconciliation everything is taken care of without you bothering about it.

5. Practice Management Software - This is a complete package. It should typically include client /contact management, document management, calendar management, time tracking, billing and accounting capabilities and email archiving. These features increase productivity. The software stores the entire law firm's data in one centralized and easily accessible location. The majority are cloud-based and therefore are portable. The law firm case management software being cloud-based is portable and provides high-grade security, which is absolutely vital. Before buying the law firm case management software check its features and take a trial test to determine the one, the right fit for your practice. 

6. E-Discovery tools - E-discovery, tool, is the electronic aspect of identifying, collecting and producing electronically stored information (ESI) in response to a request for production in a lawsuit or investigation. If you don’t know how to conduct e-discovery properly, you must have an efficient system in place to do so.  Find e-discovery vendors and see if they have a free sandbox for you to play and learn, and do it now.

Though the jurisdiction has not implemented technology competence requirements, it’s just a matter of time. Get ahead of the curve and implement now.

 7. Digital Dictation - The lawyers have all the hardware required be it Smartphone or laptop computers. Having software that allows digital dictation will tremendously increase their productivity.  Digital dictation means you can work anywhere verbally create documents templates quickly, delegate tasks, create action lists and more. If you are stuck in traffic or have a few minutes between meetings you can capture your billable time and not lose reimbursable expenses. Rushing through the airport and have a brilliant resolution for a client's case? Send it to your team with the digital dictation. The explosive growth of smartphones, voice-activated systems and speech recognition applications makes it easier to turn ‘talking’ into time-saving activity for greater productivity.

8. Virtual Call Service - We all know, “the first impression is the last impression,” and it is said that the first few seconds of the client call make or break your practice. To miss a client call due to any possible reasons is missing one client as he will dial some other firm’s number. So a good designated call service that acts as your front desk receptionist is the need of the hour.

These are the essential technologies that we think will help you increase your productivity and performance efficiency. To know more visit us at MyCases.online.

Source - https://mycases.online/essential_techniques_to_increase_your_firms_productivity/

In recent surveys, it has been observed that there is a rise in the number of legal malpractice suits.  Even the cost to defend malpractice suits has seen a steep rise. The survey says the malpractices usually occur due to the conflict of interest and cybersecurity. Insures pay claims of more than $50 million. The business transaction results in most claims this is mainly because of improper presentation, incomplete documents, filing or document transmission. 

If such legal malpractice claims crop-up against your firm, your firm’s image is tarnished. So if you want to ensure that your firm is never accused of malpractice, make sure you opt for the law practice software. Properly implemented law practice management software helps in reducing the malpractices as it significantly reduces the chances of human error.

Here are a few points that will prove how law practice management software can help protect you from a malpractice claim.

1. Point out the conflict of Interest

The law software meticulously checks the conflict by searching your entire database. This includes the notes, files, text documents, emails and images that have had the optical character recognition scanning. After this, the software runs a report of results. This is a major improvement in the conflict checking which was earlier done manually.

Earlier the lawyer just asked his employees and if no one answered it was assumed they have done the conflict check. Hence the malpractice claims are increasing but definitely not with the law practice software

.

2. Meeting all Deadlines

The law practice software will ensure you never miss a deadline. It calculates the court deadlines and eliminates the human error like overlooking the holidays, weekends and the changes in the rules. 

This software updates you if the rules have changed. It will inform you and will update every deadline in your case. The software will let you know the to-do-tasks to meet the court deadline. If the court deadline changes, so will your task deadlines.

3. Comprehensive Documentation

The practice management software stores all the information related to the matter meticulously and systematically. It has in records every action you take for the matters with its date arranged chronologically. This comes in handy if any client accuses you of doing nothing in their case.

In addition the best law practice management system document communication through secure client portals. There is a built-in client portal that allows you to securely exchange messages and documents with clients. Even these communications are recorded with the date and time. This recording acts as proof of your communication with the clients and can be used if the client accuses you of not communicating well.

4. The Cybersecurity Issues

It is proven through the surveys that there is a rise in the malpractice claims related to hackers. Even a small breach in the cybersecurity can lead to huge malpractice claims. Generally, the small law firms do not have cybersecurity as their priority, fail to encrypt the emails and files and fall prey to the hackers. 

The best method to avoid this is to use the law practice management software that provides top-notch security. It provides encryption of emails and data while transferring and storing, daily data backup on multiple servers, and 24/7 physical security and cybersecurity.

Law practice management software is quite efficient. It helps in keeping the client’s information confidential, detailed documentation, timekeeping and billing, communication and save you from the malpractice suits. Still thinking whether or not to buy the software?

For the best software in the industry visit us at MyCases.com.

Source - https://mycases.online/law-practice-management-software-helps-prevent-legal-malpractice-claims/

Legal case management software is the requirement of all the legal departments. There are numerous law software in the market; however, every product does not deliver as per the expectations. Our legal software is the best in the business and we promise to make your legal department more efficient and organized.

Our legal case management software offers many advantages and features. From organizing documents, to standard reports and management dashboards, to the freedom to access anything you want from anywhere, our legal software can make your job much easier.

Let us see why our law software is best in the market.

Document Management

·         Keeps Everything in One Place - Our law software, keeps all your important documents, contacts, calendars, emails, tasks, invoices stored in a single location. So you do not need to search across different systems and software for any case-related documents.

·         Organizing your Documents – Various documents are involved in one case. Our legal case management software helps you keep track of all your files with our document organization. The software creates a library of folders within each of your cases and stores the documents within those folders. With, our software you will never lose the track of your critical documents.

·         Retrieve Case Documents Instantly - Our software gives you instant access to all your case-related documents. Whether in the court-room on your mobile or on your laptop in the office, you get your documents in a few clicks. You can even synchronize with your team and clients by sharing the updated versions of all the essential documents.

Managing Your Schedule 

With our case software, you can see your case calendar at a glance. All the court dates, deadlines, appointments and staff meetings are marked in the central calendar so nothing slips. The software creates and links the calendar events to specific cases and share with the people related to the case. By doing this, you will never miss any upcoming court date.

Synchronization

It is very essential for your entire team and the clients to be on the same page to avoid any discrepancies. Keeping everyone informed each time could be challenging. The law software comes for your assistance. You can add all the dates of the appointments, court hearing dates, deadlines, staff meetings on one central calendar so that everyone is informed. Whenever you create a calendar event all the members are automatically informed saving your time and energy.

Accessible anytime, anywhere

In today’s digital world, people are becoming increasingly mobile. No one is always glued to the computer and someone might need to access the data after office hours or from different locations. As our software is cloud-based you can access it from anywhere may be from the office, court, or while in your car. You can browse it from the computer, laptop, tablet or mobile app.

Standard Reports and Dashboards Management

Precise reporting is essential for the success of the legal departments. The legal department’s reporting system consists of numerous word documents and spreadsheets. The overall reporting process takes several days, which is a worrying feature. But with our legal case management software, making reports is simple. We offer standard reports, as well as custom reports.  for the customer with unique needs.

Easy to use and customize

The legal case management software is easy to use and it can be easily customized even by the non-technical users. Our team will give all the training required and support so that you do not need an IT department for the daily management of software. 

Indeed legal software is essential to keep your legal department organized, and increase work efficiency. The MyCase legal case management software is certainly the best. For more information regarding the law software please visit us.

Source - https://mycases.online/how-is-our-legal-case-management-software-different/