The number of legal malpractice claims has escalated since 2009. It is said that the malpractice claims are commonly caused by the conflicts of interest and cyber security issues. The malpractices are a result of improper preparation, and document related issues.

Being accused of malpractice tarnish your law firm’s image. If you want to save your image, it is recommended to use the legal case management software. The case management software can help reduce the malpractice exposure significantly by almost eliminating the chances of human error.

Let us take a look at some of the ways; the law practice management software protects you from a malpractice claim.

1. Conflicts of Interest Catching – The law practice management software follows meticulously, the highest level of conflict checking. The software searches your entire database, which includes documents, files, notes, OCR scanned images and emails. Thorough checking is done and if any discrepancies are noticed it is immediately reported. This is a huge improvement over the typical conflict-checking methods and reduces the malpractice claims for conflict checks.  

2. Keeping Track of Deadline - Keeping track of the deadlines is absolutely essential if you want the result to be in your favor. The legal practice management software ensures you never miss a deadline. This software automatically calculates court deadlines, eliminating human errors like overlooking holidays, weekends, and change in rules, which can happen easily when the deadlines are manually calculated. Also, it automatically updates you with the change in rules, so that every deadline is updated and reflected in your workflow. This software alerts you of tasks to complete the deadline, if the court deadline shifts; your task deadline too is automatically updated. By meeting all your deadlines you make sure your firm stay away from the malpractice claims. 

3. Assuring Meticulous Documentation – The practice management software organizes and securely stores all your documents. All the changes you make in the documents are saved. Apart from organizing the documents the best law practice management tools undergo effective document communication through secured client portals and you even have the communication records. With all records available with you, your firm stays away from the malpractice claims.  

4. Justifying Cyber Security Issues - Malpractice claims related to hackers is on the rise. The law firms with less number of attorneys don’t encrypt their emails or files thus making them more susceptible to the hackers. Cyber security needs to be the top priority for all the law firms. To make sure your law firm has an updated cyber security cover is by using the newest legal case management software which provides industry-leading security to the law firms. The law practice management tools help you keep your client’s information confidential along with providing detailed documentation of activities, time and billing, and communication.

These are the few ways to avoid the human error behind the malpractice claims. Try our legal case management software and benefit from its advantages.

Source - https://mycases.online/ways-legal-case-management-software-helps-prevent-legal-malpractice-claims/

Good document management software is a must for all the law firms to manage their matter-related documents, to keep the documents and emails together, to make the searching and finding easy and to maintain a perfectly organized law office.  But finding the right software is not as easy as you would have thought. 

As you embark on the journey to find the right law firm document management software, you should know what you should look or what questions you need to ask the vendor so that you are not cheated. Here is a quick guide that will help you with the, ‘what to ask questions’ and eventually find the best software for your law firm.

1. The software you are looking is it really a Document Management Software

The first and the most obvious question is that the software you are evaluating is document management software. This question is to be asked because there is variety of law firm software available that provides multiple functions for the law firm and document management is one of the functions. But as it is said, ‘jack of all and master of none’; this software might not fulfil your document managing needs. So be sure the software is really good in document management and has all the features required for the same. 

2. Is the Software Matter-Centric

The next thing to check is whether the software is matter-centric. The document management software serves many other industries including the legal, healthcare, finance and insurance. Hence some of it might lack the features that are must for the law firms. Matter-centric software should organize and store all the documents, case information, emails and other matter-related content. For this, it is recommended to go for the platform specially meant for the legal departments.

3. What according to you is a must-have function in the Software?

The software that you are buying should fulfil all your objectives and requirements. It is thus highly recommended to identify your requirements before evaluating any software to get the one that is best suited for your firm. 

4. Is the Software Cloud-based    

The law firms today need mobility. They require the freedom to access their documents and other case-related information and emails from anywhere, anytime. This can be achieved by the law firm software that is cloud-based.

5. Is OCR Included

Optical Character Recognition or OCR is required to convert the scanned image into readable text. The scanned document is by default an image and to work on that document it needs to be converted into the text format. For this, you need the OCR. So while evaluating the software, check whether it comes with integrated OCR capabilities.

6. Is Data Migration Included

While going for new document software, you may need to move your data from the current system to the new one. The transfer should be smooth so that you do not lose your data in the transition. The document management software firm should provide data migration services for smooth migration of the data.

7. Is the Software Easy to Use

The software should be easy to use and navigate. Your law firm employees should be able to easily learn and use the software otherwise you will waste your money in buying the software.

8. Does the Software give you a FreeHand?

You have a particular way to organize your documents and the software should work accordingly. Some document management software, however, forces the users to do things a certain way, which may not be of any help. The best software is the one that works in making your life easier and not come in your way. It is thus recommended to look carefully what the software intends to force while evaluating. 

The above-mentioned points are just the basic ones. You know better what you are looking for and can frame more questions to be asked while evaluating the software. Still confused, contact us to get the right case management software for your legal firm.

Source - https://mycases.online/things-to-ask-when-implementation-law-firm-document-management-software/